Event Organisers
Profitable management of hotel accommodation
Whether a Professional Conference Organiser (PCO) or Destination Management Company (DMC) you will have events that require the management of hotel accommodation at one or more hotels. Sometimes it is easier to provide a direct link to hotel websites in the vicinity on the event, but the management of hotels should be one of your strongest revenue generators. RoomTrust GROUPS enables you to manage contracted room blocks as part of your event website - simply and profitably - without significant staff resources.
Contracting hotels near your event can be done via the system. Negotiate terms and conditions with as many hotels as you need. Once agreed, contracted rooms blocks are automatically set up and visible to you and the hotel.
Management of the room blocks is easy. You can set automatic release dates for unsold rooms to avoid potential penalties. With a constant view of room block status for each room block you can also request additional rooms via the system. Rooming lists can be run at any time by both you and the contracted hotels.
Quickly and easily create a link from the event website to the hotel booking engine. Hotel details are clearly displayed and bookers can see the remaining availability in each block. Delegates book online and receive a detailed confirmation by email.
Contact us to find out how you can add hotel accommodation to your event management toolkit.
Key features
Easily add hotels to your event website
Add a link from your event website to a booking engine with your own hotel allocations. Ensure that you capitalise from the room blocks you negotiate with the minimum of management time.
Paperless contracting
Contract hotels directly via the system. Once negotiated room blocks are loaded and visible to you and the hotels.
Convenient and secure
Delegates make and manage their own bookings directly and securely. Detailed confirmations are sent and room block status updated automatically. Guest credit card information is visible only by the hotel.
Central visibility, easy management
Management of your contracted rooms is easy, with many key tasks, like room release, automated. You have a clear view of the room block status for all events in one place making management much simpler.