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Software Solutions and Personalized Services

for the Management of Group Accommodation

1

Software Solutions and Personalized Services

for the Management of Group Accommodation

1

Software Solutions and Personalized Services

for the Management of Group Accommodation

1

Software Solutions and Personalized Services

for the Management of Group Accommodation

1

Software Solutions and Personalized Services

for the Management of Group Accommodation

1

Software Solutions and Personalized Services

for the Management of Group Accommodation

1

Software Solutions and Personalized Services

for the Management of Group Accommodation

1

Software Solutions and Personalized Services

for the Management of Group Accommodation

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Software Solutions

Essential tools for event planners. Effectively manage accommodation for all types of events. Paperless contracting, simple room block management and an easy online booking tool for event attendees.

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Personalized Services

Full management of your event hotel requirements. Sourcing and contracting, management of room availability, hotel co-ordination. Customized event booking tools and support services for participants.

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Essential software for group Accommodation Management

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Effective room management

Event planners now have complete control over hotel accommodation with far less manual effort.
Simple and paperless contracting is enabled directly with hotels reducing admin. Room blocks are easily managed to ensure constant participant availability. Release and attrition dates can be managed automatically to minimise the risk of penalties. Status is continually updated so both hotel and event planner see the current status of the room blocks.
A participant booking site can be created in seconds and customized for your event. Participants see a map of the hotels, hotel details, rates and availability across all dates of your event. After booking, participants get an instant detailed confirmation.

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For event professionals

An indispensible tool for event planners to manage group accommodation. Can be used for single or multiple hotel events, one-off events like a conference or trade show or for repeated events like training, recruitment drives, concerts or tournaments.
Event planners see all current events and room blocks in one place with an at-a-glace status view. System connected hotels also see block pick-up and can run their own rooming lists and change reports so planners no longer have to feed this data. Event participants make and manage their own bookings.
As an event planner this tool will simplify hotel accommodation management and greatly reduce the time you need to spend on managing blocks, bookings and name lists.

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Dynamic technology

The RoomTrust group management system was launched in 2010 and now manages many thousands of rooms each year. It has continued to develop by listening to the needs of client and hotel users.
In a constant development cycle we have a minimum of 6 software updates each year. We use a combination of platforms to ensure security, reliability and scalability. The application has a responsive web design structure enabling the use of all types of devices.
The structure is designed to manage the needs of all sizes of organization from one user to a multi-layered hierarchy. Organizations can manage their own users, hotel preferences, hotel contracts, event booking sites and customization.

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Personalized Services

  • Experience
  • Support
  • Delivery

As the event bookings pick up we will ensure that rooms are always available for your participants. We will continually liaise with the contracted hotels and make sure that release dates are observed and inventory adjusted accordingly. We also provide a call centre for participants with questions or specific needs. Most importantly, though, we work with you throughout the event, taking care of the accommodation so you can manage the event.

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Personalized Services

  • Experience
  • Support
  • Delivery

Our objective is to help you deliver a first class accommodation service for your event participants. We do that by providing a combination of customized online booking tools linked to your event website and a support centre for additional questions and help. We will ensure constant room availability so that all participants, staff, speakers and VIPs can book the accommodation they need quickly and easily.

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Personalized Services

  • Experience
  • Support
  • Delivery

RoomTrust has a very experienced team with an excellent knowledge of hotels, contracting process and principle. We know how to source hotels all over the world and what it takes to ensure you get a deal that suits your event. Once briefed with your event objectives we will source and contract the hotels and numbers of rooms you need. We will then create a booking site specifically for your event, or series of events, so that your participants can make and manage their own bookings.

READ MORE
1

Personalized Services

  • Experience
  • Support
  • Delivery

As the event bookings pick up we will ensure that rooms are always available for your participants. We will continually liaise with the contracted hotels and make sure that release dates are observed and inventory adjusted accordingly. We also provide a call centre for participants with questions or specific needs. Most importantly, though, we work with you throughout the event, taking care of the accommodation so you can manage the event.

READ MORE
1

Personalized Services

  • Experience
  • Support
  • Delivery

Our objective is to help you deliver a first class accommodation service for your event participants. We do that by providing a combination of customized online booking tools linked to your event website and a support centre for additional questions and help. We will ensure constant room availability so that all participants, staff, speakers and VIPs can book the accommodation they need quickly and easily.

READ MORE
1

Personalized Services

  • Experience
  • Support
  • Delivery

RoomTrust has a very experienced team with an excellent knowledge of hotels, contracting process and principle. We know how to source hotels all over the world and what it takes to ensure you get a deal that suits your event. Once briefed with your event objectives we will source and contract the hotels and numbers of rooms you need. We will then create a booking site specifically for your event, or series of events, so that your participants can make and manage their own bookings.

READ MORE
1

Personalized Services

  • Experience
  • Support
  • Delivery

As the event bookings pick up we will ensure that rooms are always available for your participants. We will continually liaise with the contracted hotels and make sure that release dates are observed and inventory adjusted accordingly. We also provide a call centre for participants with questions or specific needs. Most importantly, though, we work with you throughout the event, taking care of the accommodation so you can manage the event.

READ MORE

About us

Dynamic experience

RoomTrust was formed in 2004 by a highly experienced team with a broad expertise in the hotel and events industry. We started in Belgium, looking after the European market, and have grown to become a leading specialist in group accommodation, providing software and services globally.
In 2009 we searched the market for a system to effectively manage group accommodation and found nothing - so we took the initiative to develop our own tools. Since then, the RoomTrust system has evolved into an industry leader and is now used by many companies, event organisers and venues. We also now licence the system to agencies enabling them to effectively manage their own event accommodation needs and those of their clients.
RoomTrust supports hundreds of events every year, contracting many thousands of room nights around the world. We work with our clients on a very personalized basis - understanding needs before suggesting software and service solutions. In the highly specialized field of group accommodation we are constantly developing to ensure we continue to lead the way.

Our registered addresses

Chaussée de Louvain 490, B-1380 Lasne, Belgium

39, The Metro Centre, Tolpits Lane, Watford WD18 9SB, UK

Key Contact Numbers

RoomTrust Asia (RT Asia Co. Ltd)

17 Moo.7 Nang Lu, Mueang Chainat, Chai Nat, 17000, Thailand

Testimonials

RoomTrust have managed our bigger events in Europe, the Americas and Asia for 4 years now, and we have always found their planning and organisation exemplary. Their proactive approach and calm onsite support always leads to well-run events Img

Sam Everatt, Ius Laboris, BE

Ius Laboris is a global network of human resource lawyers. RoomTrust provides complete event management services

We have worked with RoomTrust for many years but we don’t consider them as suppliers - to us they are inherent part of our team. They really care about our events and our members’ satisfaction and with them in the team we are assured that every single detail is considered. Furthermore, they proactively provide us with arrangements, advice and suggestions that meet our needs: they simply think of everything! Not only do they organise our events perfectly but with RoomTrust we have discovered unique hotels and restaurants of character all over Europe, ideally located, offering excellent service and often a breathtaking view at the same time! This quality partnership truly enables us to fully concentrate on our mission with peace of mind Img

Peng Paternostre, Sector Manager, CEFIC Sector Groups, BE

CEFIC is a professional association with members across Europe. RoomTrust provides full event planning and hotel accommodation services

We manage accommodation and transportation for professional sports events around the world, including in the US, Europe, and Asia, and I consider the use of RoomTrust absolutely essential to ensure successful event operations. The practical and user-friendly room-block management system makes managing the complex arrangements of sports events a relatively simple process for all sides: guests, organizers, and hotels. Having the option for the hotels to be directly linked to the system means the hotel is updated constantly, and saves us a lot of time. RoomTrust’s customer service is exceptional, and I am always 100% confident we have the support we need to deliver events that exceed expectations Img

Lyn Ryman, Selah Management, USA

Selah Management provides player services for professional tennis tournaments worldwide and uses the RoomTrust System to manage all accommodation needs

Our association runs a dozen different events each year in locales throughout Europe, Asia, and the Middle East. Time and time again, RoomTrust has been of indispensible assistance to us, and our operations would suffer without their highly professional collaboration Img

Keith Montgomery, AMIS, UK

AMIS manages music events for teachers and students worldwide and uses the RoomTrust system and services to manage accommodation needs

RoomTrust have managed our bigger events in Europe, the Americas and Asia for 4 years now, and we have always found their planning and organisation exemplary. Their proactive approach and calm onsite support always leads to well-run events Img

Sam Everatt, Ius Laboris, BE

Ius Laboris is a global network of human resource lawyers. RoomTrust provides complete event management services

We have worked with RoomTrust for many years but we don’t consider them as suppliers - to us they are inherent part of our team. They really care about our events and our members’ satisfaction and with them in the team we are assured that every single detail is considered. Furthermore, they proactively provide us with arrangements, advice and suggestions that meet our needs: they simply think of everything! Not only do they organise our events perfectly but with RoomTrust we have discovered unique hotels and restaurants of character all over Europe, ideally located, offering excellent service and often a breathtaking view at the same time! This quality partnership truly enables us to fully concentrate on our mission with peace of mind Img

Peng Paternostre, Sector Manager, CEFIC Sector Groups, BE

CEFIC is a professional association with members across Europe. RoomTrust provides full event planning and hotel accommodation services

We manage accommodation and transportation for professional sports events around the world, including in the US, Europe, and Asia, and I consider the use of RoomTrust absolutely essential to ensure successful event operations. The practical and user-friendly room-block management system makes managing the complex arrangements of sports events a relatively simple process for all sides: guests, organizers, and hotels. Having the option for the hotels to be directly linked to the system means the hotel is updated constantly, and saves us a lot of time. RoomTrust’s customer service is exceptional, and I am always 100% confident we have the support we need to deliver events that exceed expectations Img

Lyn Ryman, Selah Management, USA

Selah Management provides player services for professional tennis tournaments worldwide and uses the RoomTrust System to manage all accommodation needs

Our association runs a dozen different events each year in locales throughout Europe, Asia, and the Middle East. Time and time again, RoomTrust has been of indispensible assistance to us, and our operations would suffer without their highly professional collaboration Img

Keith Montgomery, AMIS, UK

AMIS manages music events for teachers and students worldwide and uses the RoomTrust system and services to manage accommodation needs